Key concepts

Personal data are information that are directly or indirectly linked to a natural living person. Examples of personal data include your name, address, telephone number and email address. In some circumstances, even data such as ip addresses or other combined information may constitute personal data.

The processing of personal data includes all handling of personal data, such as collection, registration, and storage.

The data controller is the person who determines the purposes and means of the processing of personal data, either independently or in consultation with others.

What personal data do we collect, and when do we do so? 

Information that you provide to us. For example, when you participate in our events, sign up on our notification lists for events and newsletters, interact with us on social media, or apply for event support, we may collect:

• Personal and contact information — name, e-mail address, phone number, professional role and online id. If you participate in one of our focus groups, we may also collect information including gender, place of residence and nationality.

Information we collect about you. For example, if you are a public person, a journalist, or work as a contact person for a company or visit any of our websites, we may actively collect the following information about you:

• Personal and contact information — name, e-mail address, mobile phone number, photo, and online id.
• Information about how you interact with our websites – how you use our websites.
• Device information – such as ip address, language settings, browser settings, time zone, operating system, platform and screen resolution.

Information from third parties. We may also collect personal data from someone other than you (a third party). The information we collect from third parties are as follows:

1. 1. Address information from public records, in order to be sure that we have your correct address information.
2. 2. If you belong to a certain target group to which we wish to reach out, we may also collect personal information about you from other marketing organizations.

Direct marketing 

We may also contact you via mailings to inform you of events and current affairs in the city. We may do so if you ever have registered your interest in receiving such information or if we judge there to be a legitimate interest in sending you this information; for example, if you are a journalist, blogger, or contact person in a relevant organization. You always have the option of contacting us and saying that you do not wish to receive information from us. Write to us at agora@thisisathens.org

Who may we share information with?

Data processors. Sometimes it is necessary for us to share your personal data with another organization in order to provide our services. A data processor is a company that deals with the information on our behalf in accordance with our instructions. We have data processors that help us with:

• It services (companies that handle the necessary operation, technical support and maintenance of our it solutions).
• Marketing (print and distribution, social media, media agencies or ad agencies).

Organizations which are independent data controllers 

• State authorities (the police, the national tax board, or other authorities), if we are required by law to share the information or in cases of suspected crimes.
• Business partners (professional organizations or other industry actors, such as hotels and restaurants). The group's activities aim to promote interaction with the city of Stockholm both nationally and internationally, and we may therefore pass on some of your data in order to promote and facilitate such collaboration.

Where do we process your personal data?

We always strive to process your data within the eu/eea. However, data may in some situations be transferred to and/or processed by suppliers or subcontractors in countries outside the eu/eea.

How long do we store your personal data?

We never save your personal data for longer than is necessary for their respective purposes, is required to meet the existing statutory storage periods, or is necessary for the purposes of other legitimate interests. Aside from legal grounds, the continued relevance/necessity of data is determined by the relationship we have with you, such as an ongoing relationship through a trade organization or event coordination.

What are your rights as a registered person?

Right of access (so-called “extracts from the register”). You have the right to obtain access to the data we process that pertains to you, and may request a copy of these. (information is provided in the form of an extract from the register indicating the purpose, categories of personal data, categories of recipients, storage periods, information about where the information was collected and the presence of automated decision-making).

Pursuant to the general data protection regulation, we may ask you for additional information in order ensure that you are the one who has the right to request the data.

The right to rectification. You have the right to correct incorrect or incomplete personal information (about yourself), within the context of the purpose for which this data is being processed.

The right to deletion (“the right to be forgotten”). You have the right to request that we delete the personal data we process about you if:

• The data are no longer necessary for the purposes for which they were collected or processed.
• You object to a balancing of interests we have made based on the legal grounds of legitimate interests and your reasons for objection outweigh our legitimate interests.
• You object to the processing of your personal data for direct marketing purposes.
• Personal data has been processed in an unlawful manner.
• Personal data must be deleted in order to fulfill a legal obligation to which the group is subject.
• The personal data collected is about a child (under 13 years) for whom you have parental responsibility, and the collection took place in connection with the provision of information society services (e.g. Social media).

The right to the limitation. Under certain circumstances, you have the right to request that our processing of your personal data be limited. For example, if you should call into question whether or not the data are accurate or if we no longer need them for our purposes, but you require them in order to establish, exercise or defend legal claims. This means that you can request that we refrain from deleting your data.

If you object to the processing we conduct with reference to the balancing of interests, you may request that we limit the processing during the time necessary to determine whether our legitimate interests outweigh your interests in having the data deleted.

If the processing is limited as described above, we cannot do anything else with your personal data (beyond actually storing it) other than to use it in the establishment, exercise or defense of legal claims, or to protect the rights of another person, unless we request your specific consent.

The right to object to certain types of processing. You always have the right to avoid direct marketing (for example, when an organization directly contacts a customer via email, SMS or newsletter. Marketing measures in which the customer him/herself actively chose to use a service or otherwise sought out an organization in order to learn more about its services do not count as direct marketing.) And to object to any processing of personal data based on a balancing of interests.

In the instance that you have objected to a balancing of interests, to continue to process your data we are required to demonstrate compelling legitimate grounds for the processing which outweigh your interests. In other cases, we only process the data in order to establish, exercise or defend legal claims.

The right to data portability. If your personal data are processed automatically on the legal grounds of consent or the fulfillment of a contractual obligation, you also have the right to request these so long as doing so does not affect the rights or freedoms of any other person.

Cookies – what are they and how do we use them?

Cookies are a small text file consisting of letters and numbers that is sent from our web server and stored in your internet browser or on your device. These may consist of:

• Session cookies (a temporary cookie that expires when you close your browser or device).
• Persistent cookies (cookies that remain on your computer until you delete them or they expire).
• First-party cookies (cookies set by the site you are visiting).
• Third-party cookies (cookies set by a third party. These are used for analyses, such as google analytics).

You can control the use and scope of the cookies you allow by changing your browser settings. For example, you can block all cookies, only accept first-party cookies, or delete cookies when you close your browser. However, be aware that such settings may interfere with the functionality of certain websites.

Data protection officer

We have a data protection officer (dpo), who is responsible for providing internal oversight and advice in relation to personal data protection.

Photography on this is athens 

Whenever required, photographer credits are displayed throughout this is athens and can be viewed by hovering your mouse cursor over a background image, or are shown directly next to images inside articles. Public domain images (via sources such as Flickr and creative commons) are displayed with the photographer’s name (or online username), their selected creative commons license type and the image’s site source. Reuse of such materials must always comply with the associated creative commons license.

Wherever photographs are credited but no creative commons license is displayed, the image copyright and ownership remains entirely with the photographer and/or associated business. Permission must be sought directly from the content owner before reusing this content.

If you discover a photographer credit that is incomplete or inaccurate, let us know by emailing agora@thisisathens.org

Miscellaneous

This document entitled terms and conditions of use of the this is athens website shall be governed by and construed in accordance with the laws of greece, without giving effect to any principles of conflicts of law. If any provision of this agreement regarding terms and conditions of use shall be held unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions. This is the entire agreement between the parties relating to the subject matter herein and shall not be modified except in writing, signed by authorized representatives of both parties.

If you do not agree to the foregoing terms and conditions of use or are not authorized to enter into these terms and conditions, please exit the website immediately.

Cookies

This website uses cookies. We use cookies to personalize content and ads, to provide social media features and to analyze our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. You consent to our cookies if you continue to use our website.

Cookies are small text files that can be used by websites to make a user's experience more efficient.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.

You can at any time change or withdraw your consent from the cookie declaration on our website.

Learn more about who we are, how you can contact us and how we process personal data in our privacy policy.

Your consent applies to the following domains: www.agora.thisisathens.org

Your current state: allow all cookies (necessary, preferences, statistics, marketing).

Change your consent | withdraw your consent

Necessary

Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.